Henri Fayol : Guide to Organizing Effectively

Organizing is the process of establishing orderly uses for all resources within the management system.

Here, Orderly signifies the emphasis on the attainment of management system objectives and assist managers not only in making objectives apparent but in clarifying which resources will be used to attain them.

IMPORTANCE OF ORGANIZING:

The organizing function is extremely important to the management system because it is the primary mechanism mangers use to activate plans.

Organizing creates and maintains relationships between all organizational resources by indicating which resources are to be used for specified activities and when,where, and how they are to be used.

A thorough  organizing efforts helps managers to minimize costly weaknesses, such as duplication of effort and idle organizational resources.

If there were to be an organizing department, it's responsibilities will include:

• Reorganization plans that make the management system more effective and efficient.
• Plans to improve managerial skills to fit current management system Needs.
• An advantageous Organizational climate within the Management System.

Henri Fayol developed 16 general guidelines for organizing resources:

1. Judiciously prepare and execute the operating plan.                                                                                                                    
2. Organize the human and material facets so that they are consistent with objectives, resources and requirements of the concern.                                                                                                                                                                   
3. Establish a single component, energetic guiding authority i.e. a Formal Management Structure.                                                                    
4. Co-ordinate all activities and efforts.                                                                                                                                                
5. Formulate clear, distinct and precise decisions.                                                                                                                             
6. Arrange for efficient selection so that each department is headed by a component, energetic manager and all employees are placed where they can render the greatest service.                                                                            
7. Define duties.                                                                                                                                                                                          
8. Encourage initiative and responsibility.                                                                                                                                      
9. Offer fair and suitable rewards for services rendered.                                                                                                                  
10. Make use of sanctions against faults and errors.                                                                                                                            
11. Maintain discipline.                                                                                                                                                                                    
12. Ensure that individual interests are consistent with the general interests of the organization.                                                                            
13. Recognize the Unity of Command.                                                                                                                                                       
14. Promote both material and human coordination.                                                                                                                  
15.  Institute and Effect Controls.                                                                                                                                                                      
16.  Avoid regulations, red tape and (excessive) paper work.                                                   

5 Step Organizing Process:

1. Reflect on Plans and Objectives.
2. Establish major Tasks.
3. Divide major tasks into sub tasks
4. Allocate resources and directives for sub tasks.
5. Evaluate the results of implemented organizing strategy.